UCAS application(source: ucas.ac.uk)

When you register, you provide personal details, like your first names, last name, title, gender, date of birth, address, telephone numbers and email address. We transfer these details to your application and you will not be asked to enter them again.

You can change any of these details when completing your application.

What registration involves

The registration process generates a username and you create your own password, which you need to log in to your application. Make a note of your username and password and keep them in a safe place – Apply is case sensitive so write the details exactly as they are shown on screen.

When you register, you’ll be asked to choose four security questions and enter relevant answers. If you need to contact us, we’ll ask you these questions to check your identity, so make the answers individual and memorable.

If you’re applying as an individual, ie not through a school, college or centre, you will need to answer a few questions to confirm your eligibility before you can start your application.

To start your application:

1. go to this website’s homepage and click on Apply

2. click on register/log in to Apply

3. follow the online instructions to register and enter your personal details

4. choose a password, select four security questions and enter relevant answers

5. write down the username on screen and your password; you’ll need these every time you log in.

Your personal information will be sent to your chosen universities and colleges

Your title, gender, name and address and date of birth will be filled in automatically with the details provided when you registered.

Further personal details

You’re asked for extra information so that the universities and colleges can decide what tuition fees you should be charged and what entitlements you might qualify for. They need to know your residential status, where/whether you will be looking for funding and/or sponsorship, and if you have any special needs or disabilities which they would need to consider.

As part of their duty of care to all applicants/existing students they will also need to know if you have any relevant criminal convictions. You are asked to tick a box if you have a relevant criminal conviction. If you don’t, please leave the box blank.

Entering an email address

Your email address needs to be verified before you can send your application to us. When you enter your email address, we’ll send you an email with instructions on what to do.

Your email address will be seen by UCAS and the universities and colleges, so please make sure that it does not cause offence.

Nominated access

You can choose to nominate someone, eg parent/guardian/adviser, who can discuss your application with us and the universities if you’re unavailable.

This section of your application is not compulsory – you don’t have to nominate anyone. If you do, you enter their name and their relationship to you.

clip_image001International students

Check the suitability of your qualifications with the admissions offices at your universities and colleges before applying. They will decide whether or not your qualifications meet or could meet their entry requirements for the course(s). When you apply, you give full details of all your qualifications, including exams you took when you left school, exams you took to get into higher education, vocational exams and any other qualifications or awards. Please do not try to give a UK equivalent.

If your first language is not English, you should:

· say whether or not your qualifications were completely or partly assessed in English

· Enter details for any English language tests you have taken or plan to take.

Tell your chosen universities and colleges about your paid employment experience

Enter details of up to five employers, including company name and address, a description of your job, and start and finish dates. You’ll also be asked to say whether you worked full- or part-time. This includes weekend and holiday jobs.

If your work experience has been unpaid, please include the details in your personal statement.

If you’ve not had any paid work experience, you can leave this section blank, but you will need to mark it as complete.

Who should write the reference?

· If you’re at school or college, or left recently, ask your principal, head teacher, teacher or tutor.

· If you’ve recently attended any training courses you could ask your training provider.

Who should not write the reference?

· It is not permitted for family, friends, partners or ex-partners to write your reference. If we find this to be the case, your application may be cancelled.

A full written reference is required.

Your reference – practical tips

Your referee must write your reference in English.

· their opinion of your suitability for a particular profession (eg you’ve demonstrated your dedication and calm nature for nursing)

· your proposed career plan – if you have one – so make sure your referee is aware of your career ideas and any work experience

· any other personal circumstances which may have affected, or will affect, your performance


Many universities and colleges (particularly popular ones, running competitive courses) want to meet you and find out whether you’d cope with the demands of your chosen course before making you an offer. More and more are calling potential students to interview before making a conditional or unconditional offer of a place.


There is lots you can do to prepare for the big day – from having a mock interview to arming yourself with information about the university and the course.

–>The when’s and where’s: Make sure you know where you need to be and when, and make any necessary travel and accommodation arrangements in advance.

–>Knowledge is power: Be sure to read the prospectus and look on the university’s or college’s website – the more you know about it and the course you have applied for, the keener you’ll seem. Make a list of questions you’d like to ask, perhaps the kind of things the prospectus doesn’t tell you.

–>Know your application: Make sure you’re familiar with what you put in your application – this is all your interviewer knows about you so far so he or she will probably ask you about some of the things you’ve mentioned.

–>Be familiar with ‚hot topics‘ in your subject area: You may well be asked about them, and don’t forget to read the newspapers too. Interviewers commonly ask for your views on the issues of the day.

–>Practice makes perfect: A mock interview might be a good idea. Why did you choose this course; what do you enjoy most on the course you are currently studying and why did you choose this university are typical things you might be asked. Ask a teacher or careers adviser to run through a mock interview with you.

At interview

Interviews are always nerve-wracking as you don’t know what you’re going to be asked. Just be yourself, be enthusiastic and be sure to ‚sell‘ what you have to offer as a student on your chosen course.Interviewers are looking for students who show an interest, who can think independently and consider new ideas.

–>Dress appropriately: Although you probably won’t need to wear a suit to interview, show your interviewer you are taking things seriously by dressing smartly (smart trousers and a shirt or blouse will do the trick).

–>Arrive in good time: Take any contact numbers just in case the worst happens and you get delayed on the way to your interview.

–>Body language: Be aware of your body language in the interview room – don’t slouch or yawn; sit up and look alert. Make sure you are giving off all the right signals.

–>Stumped?: If you don’t understand a question ask for it to be repeated or rephrased. Make good guesses or relate your answer to something you do know something about.

–>Expect the unexpected: While interviewers aren’t trying to trick you, some will want to see how you react under pressure. A surprise test or exercise isn’t unheard of so stay calm and think clearly.

–>Ask questions: While your interviewer needs to find out about you by asking lots of questions, you’ll come across as enthusiastic if you ask appropriate questions too. Use the interview as a chance to find out answers to your questions that weren’t answered on the website or in the prospectus.

–>Make notes: While the questions and your answers are still fresh in your mind, make some notes. If you’re going to other interviews similar questions may crop up and it will be useful to compare responses.

1) Conditional offer

A conditional offer means that the university or college will offer you a place if you meet certain conditions, which are usually based on your exams.

You may be asked to achieve specific grades in named subjects (for example, B in chemistry, C in physics). You might need to get specific grades in the individual units that make up these subjects.

2) Unconditional offer

An unconditional offer means that you have met all the academic requirements and the university or college is happy to accept you. They might have other requirements, like financial or medical conditions, that you need to meet before you can start the course.

3) Unsuccessful application

This means that the university or college has decided not to offer you a place on the course.

Points to remember when replying to your offers

· Attend open days or visits before you decide, but remember to reply by the deadline.

· Once you accept an offer, including an insurance offer, you are committed to that course

· You can reply to offers without waiting to hear back from all your choices.

Replying to your offers

You reply to each offer in one of the following ways:

· firm acceptance

· insurance acceptance

· decline.

Firm acceptance

Your firm acceptance is your preferred choice out of all the offers you have received. You can only have one firm acceptance.

If you accept an unconditional offer, you are agreeing that you will attend the course at that university or college, so you must decline any other offers.

If you accept a conditional offer, you are agreeing that you will attend the course at that university or college if you meet the conditions of the offer. You can accept another offer as an insurance choice.

Insurance acceptance

If your firm choice is a conditional offer, you can accept another offer as an insurance choice. Your insurance choice can be conditional or unconditional and acts as a back-up, so if you don’t meet the conditions for your firm choice but meet the conditions for your insurance, you will be committed to the insurance choice. You can only have one insurance choice.

You don’t have to accept an insurance choice


Once you have decided which offer to accept firmly, and which (if any) to accept as an insurance, you must decline all other offers. If you don’t want to accept any of the offers, you can decline them all.

There are four combinations of offers and replies

· Unconditional firm only – you’ve firmly accepted an unconditional offer. You cannot have an insurance choice.

· Conditional firm only – you’ve firmly accepted a conditional offer.

· Conditional firm + conditional insurance – you’ve firmly accepted one conditional offer and accepted another conditional offer as insurance.

· Conditional firm + unconditional insurance – you’ve firmly accepted a conditional offer and accepted an unconditional offer as insurance.

clip_image002Timetable for 2012 applications

Mid -September 2011 Applications can be sent to us from mid-September.
15 October 2011 Deadline for receipt at UCAS of applications to Oxford or Cambridge, and all with choices for courses in medicine, dentistry, and veterinary medicine/science to reach UCAS.
15 January 2012 Deadline for receipt of applications at UCAS for all courses except those listed with a 15 October 2011 deadline and art and design courses with 24 March 2012 deadline.
24 March 2012 Deadline for the receipt of applications at UCAS for art and design courses except those listed with a 15 January 2012 deadline.
31 March 2012 If we receive your application by 15 January, the universities and colleges should aim to have sent us their decisions by this date (but they can take longer).
9 May 2012 If we receive all decisions from your universities/colleges by 31 March, you need to reply to any offers by this date.
10 May 2012 If you applied by 15 January and are waiting for decisions, universities and colleges need to send us their decisions by this date.
7 June 2012 If we receive all decisions from your universities/colleges by 6 May, you need to reply to any offers by this date.

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